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Submitting and publishing your thesis: Submitting your thesis to evaluation

PDF/A

Important!

Make sure, your thesis is in PDF/A –format when submitting the thesis!

Take a look at PDF/A guide or if you still have problems contact thesis@tuni.fi.

Submitting your thesis to evaluation

Note! New instructions!

This instruction concerns submitting bachelor's theses, master's theses, master's theses (medicine), master's-level thesis in optional studies and licentiate theses.

Note! All bachelor's theses will be archived in Trepo starting from 1st of August 2019. 

When your thesis is ready
  1. Read these instructions carefully and start the submission process using the links in phase 3.
  2. Make sure your thesis is in PDF/A format, it has the cover sheet of the University and you have the permission of your supervisor to submit the thesis. Make sure you are submitting the right version of your thesis, you can't change or fix the thesis after the submission for evaluation.
    • Check the instructions for PDF/A conversion, if needed.
    • Note! Only thesis in PDF/A format with the right cover sheet proceeds in the evaluation process.
    • Name the PDF/A file with your name (SurnameForename.pdf, in case of thesis with two authors: SurnameSurname.pdf)
  3. Go to website https://trepo.tuni.fi/submit. Login with Haka Login with your basic user account (Tuni ID).
  4. Choose the visibility/permission to publish for your thesis and begin the submission in the collection of your choice.
    According to the open access statement of the Tampere University all theses will be available online unless prohibited by the terms of an external publisher.​
    ​Choose the right collection with the help of this instruction:
    • Master's theses and licentiate theses:
      • Open Access: Master’s theses - Submissions
        • My thesis will be published online according to the recommendation of the University.
      • Access in the library's theses access point: Master’s theses - Submissions (Limited access)
        • My thesis will be accessible in the library's theses access point with no printing or saving possibilities. The metadata of my thesis will be available online.
    •  Bachelor's theses
      • Open Access: Bachelor’s thesis - Submissions
        • My thesis will be published online according to the recommendation of the University.
      • Access in the library's theses access point: Bachelor’s thesis - Submissions Submissions (Limited access)
        • My thesis will be accessible in the library's theses access point with no printing or saving possibilities. The metadata of my thesis will be available online.
  5. Distribution Licence: Give the permission for publishing your thesis in Trepo institutional repository by ticking I Grant the Licence and choosing Next. Note, the permission for online publishing comes according to the collection you choose.
  6. Item submission: Fill in the form according to the instructions.
    • If you thesis has two or more authors: 
      • Do the submission only once.
      • Add all the authors in Tekijä / Author field.
      • Send an email to thesis@tuni.fi and write the names and email addresses of the authors who has been contributing to this thesis.
  7. After filling in all the boxes, click Next.
  8. Choose the file from your computer in File. Leave the box File Description empty. The file will be uploaded as you click Next.
  9. Review Submission: Check the filled information. You can correct possible mistakes by clicking the Correct one of these -text. If the information is correct, click Complete submission.
After the submission
  • Bachelor's theses, master's theses, master's theses (medicine), master's-level thesis in optional studies: You will get an email in three working days with the title ”[JIRA] (GRA-XXX) Your Name”. This email has the address where your examiner(s) can pick up your theses for evaluation. Forward this message to your examiner(s) right after you get it.
    • In case one of your thesis examiner is not a member of the Tampere University, you have to send her/him as an email attachment the exact same pdf/A -version of your thesis as you submitted to Trepo. The examiners who are not members of the Tampere University does not have the access to Trepo's submissions collections.
  • Examination process of a licentiate thesis follows the guidelines of the faculty: See the Student's Guide: Examination process of a licentiate thesis
  • When your thesis has been approved in the faculty, library will move your thesis to the collection you chose, either open access in the Internet or only accessible in the library’s theses access point. Please notice that it will take three to six weeks from the faculty’s approval to the publishing in Trepo.
  • The Bachelor’s theses will be stored for 10 years. After that they will be removed from Trepo. All the other theses are stored permanently.

Article based thesis

The principle of publicity applies even if the thesis or parts of it are published as an article. Article based thesis will be processed same as the other theses. Some tips:

  • If your article is in draft phase and has not been submitted to a journal, it is not recommendable to give permission to publish the thesis online.
  • Your thesis should have a different title than the forthcoming article because all the metadata of the theses will be published online through the library's databases.
  • If the journal and your co-authors allow, you can give the permission to publish your thesis online. Then your thesis will be published online in the institutional repository of Tampere University.
  • Make sure you are using the correct version of the article (pre print, post print, publisher's version) for online publishing.
  • Publishers often have an online form for asking the permission or you can apply for it through the Copyright clearence center. Remember to ask the permission to publish your article as a part of your thesis. All journals do not allow to publish the articles online. E-mail the publishers’ permission to the library thesis@tuni.fi.
  • More information about asking the permission on Copyright and article permissions tab.

Visual instructions for submitting the thesis

Visual instructions for submitting the thesis: